Dated: November 2023
1 Scope of use
1.2. The group must be registered free of charge by an administrator in order to use it. The administrator can subsequently create access for members - hereinafter referred to as users - as user accounts (using username / email and password).
1.4. The application is made available as a product "as is" and used by the users / administrators. There is no entitlement to individual adaptation or continued functionality after updates.
1.5. Users can request the use of the application by deleting the account from the administrator or directly from apron:pilot. Administrators can request that the group and all associated data be deleted from apron:pilot.
2.3. By registering as a new group, the administrator also agrees to receive the apron:pilot newsletter. This consent can be revoked at any time via the account page or direct contact via email@example.com.
2.4. The e-mail address given during registration will also be used for important messages such as software updates, security-critical information or other important changes to the groups and administrators.
3 Use of the system
3.1. The purposes of using the application are defined as follows (some parts only available with additional chargeable package):
- Manage reservations for aircraft in a digital calendar (create, edit, view, delete), maintain a waiting list for reservations by users, export individual reservation data records as iCal file format
- Manage digital logbook entries (create, edit, view, delete), attach receipts for refueling or other costs, export of these data
- Manage members (create, edit, view, delete), upload profile pictures & files (e.g. license copy)
- Manage & share (create, edit, view, delete) group-internal information on general, flight operations or relevant, club or group-relevant or aircraft-specific data & information, uploading and making files available to all members of the group
- Management of aircraft data records (creation, editing, viewing, deleting) as a representation of real aircraft, which are required for further use in the calendar, logbook, etc., uploading of relevant associated files and images, collection of maintenance data or essential information
- Manage (create, edit, view, delete) & send invoices after approval by administrators for pilots who have carried out flights and entered them in the digital logbook, support the administrators in the accounting processes for flight and associated costs
3.2. The application offers support for the purposes of use mentioned in 3.1. There is no guarantee of completeness, avoidance of errors, authenticity of the data entered or completeness. The users and administrators of the respective groups are responsible for data entry, correctness and completeness.
3.3. The administrator or user is solely responsible and liable for the data, information, uploaded files or images entered in the application, as well as the information or files resulting therefrom. apron:pilot is not liable for any damages or lost profits resulting from the use of the application - especially in case of data loss.
3.4. apron:pilot cannot guarantee that e-mails automatically sent by the application - for example password-forgotten e-mails, waiting list information, bills for flights - will reach the respective users, especially due to incorrectly entered or non-existent e-mails -Address, forwarding, deletion or overcrowding of the email account. The users and administrators are responsible for keeping the stored e-mail inbox accessible.
3.5. Since the system is subject to constant further development, there is no entitlement to the continuation of functionality or the continuation of the existing behavior of the application after an update or error correction.
3.6. apron:pilot reserves the right to update, change or block functionalities, services and modules at any time and without giving reasons.
3.7. The application, as well as all modules and functions of the application in their composition are the intellectual property of apron:pilot and may not be used or passed on to other companies other than for the actual purpose without consent.
3.8. The creation of screenshots or prints of the application is not permitted, with the exception of reporting faults, defects or damage or as an attachment for questions or feedback directly to apron:pilot. Any transfer of such names, labels, texts, images, graphics, logos, files, attachments or parts of text contained in the application may only take place in exceptional cases with the explicit, written consent of apron:pilot.
4 Obligations for users and administrators
4.1. A user is someone who has been created as such for the respective group by an administrator and who uses the system with the intention of using the functions and modules offered, regardless of the technical user rights and options within the application.
4.2. For each group, at least one administrator must take over the registration and representation as a contact person. An administrator is a user who has special authorizations in the application, for example creating, editing, deleting users, aircraft data records, etc. and who represents the group.
4.4. The administrator is responsible for the correct creation of the users of the group who are to use the application, so that these services can be used for the respective group (flying club, flying school, aircraft owner associations, etc.) (examples: reservation calendar, digital Logbook etc.).
4.5. Access to apron:pilot is at your own risk and responsibility. The respective user is solely responsible for the content, data, texts, uploaded files or images entered in the application, as well as the information or files resulting therefrom. apron:pilot does not assume any liability for the correctness, completeness or usefulness of this entered information.
4.6. All users and administrators who use the application are obliged to provide truthful information, especially when providing names and contact details (e.g. email address).
4.7. To use the application, users and administrators must be at least 18 years of age and legally competent, especially if paid services are subscribed to or used.
4.8. All users and administrators are obliged to keep their specified email address available from the time they log in or register for the first time.
4.9. Users and administrators are prohibited from knowingly or unknowingly using software tools, "data listeners" or "data spoofing" or hardware to influence or manipulate the application, or to use it in any way other than the purposes for which it was used in 3.1 (e.g. Sending spam e-mails).
4.10. If an error, a malfunction or damage was caused by a user or administrator, for example through manipulation, the user or administrator or the person responsible must pay apron:pilot damages. If necessary, apron:pilot will also take further legal steps against the perpetrator(s).
4.11. Users and administrators are obliged to protect their access data (username or email and password) from being accessed by third parties. In the event of unauthorized use, the user or administrator is liable for any consequences or damage. In this case, the user or administrator must immediately contact apron:pilot and request that the user data be blocked.
5 Bug fixes, support, availability
5.1. Users or administrators will immediately report malfunctions, defects or damage in the system to apron:pilot, either via the integrated error reporting tool or directly by email to firstname.lastname@example.org. Documentation by means of time information, screenshots or photos is desired, users and administrators have - as far as reasonable and possible - to help localize the errors.
5.2. If an error, a malfunction or damage was caused by a user or administrator who was culpable, the user or administrator has to bear the costs of rectification.
5.3. If an attempt to manipulate the application is discovered, every user and administrator or the person responsible undertakes to pay damages to apron:pilot and any third party that may be involved. In such cases, apron:pilot will carry out a further check and, if relevant, also consider legal steps.
5.4. The system is hosted by a provider in Austria, which guarantees high availability. Maintenance work or interruptions caused by the provider will be announced immediately after becoming known. For planned updates, maintenance or other interruptions by apron:pilot an information is given at least 5 days prior. For unplanned maintenance, updates or interruptions information is given as soon as possible. Communication channels for these information are social media pages (Facebook, Instagram), website (news-blog), login page of the app, as well as direct e-mail to all users / administrators in special situations.
6 Data privacy
6.1. The data protection guidelines are available on the website or via the application under the following links: https://www.apron-pilot.com/en/privacy-policy or https://app.apron-pilot.com/en/register/dataprivacy.
7 Final Provisions
7.1. If individual provisions of these terms and conditions are or become ineffective, the validity of the remaining provisions will not be affected. The ineffective provision is to be replaced by a valid one that comes as close as possible to the intended goal.
7.3. In the event of questions, misunderstandings or objections, contact can be made via the email address email@example.com for the purpose of clarification.